Marmind - Censhare Integration: Working with Assets

📄 Summary: What You’ll Learn in This Article

This article explains how to add, view, edit, approve and remove Censhare media assets in Marmind.

• • Adding assets from Censhare, uploading new files and creating placeholders

  • Viewing and editing asset details

  • How the Censhare status and the Marmind status work together

  • Removing assets

🧑‍🤝‍🧑 Who Should Read This?

This article is most useful for marketing teams, campaign managers, product owners and digital asset managers who work with assets in Marmind when Censhare is connected.

✔️ Prerequisites: What Should You Know Before Getting Started?

Key Points

• Files are stored in Censhare. Each asset in Marmind is a reference to a Censhare media asset.

• One asset can be used in several places. Changes to the file or its shared metadata apply everywhere it is used.

• Each asset has two statuses. The Censhare status comes from the Censhare workflow. The Marmind status is your approval of the asset for a specific Marmind object.

Browse Assets

Open the Assets module of any Marmind object (for example a campaign or product) to see all assets used there. You can switch between list, grid and compact view.

You only see previews and details of assets you have access to in Censhare. Other assets show a blocked placeholder image (see Permissions and Access).

Add Assets

In the Assets module, click Add asset. Three options work with Censhare:

Select Assets from Censhare

1. Click Select assets from Censhare. The Censhare Asset Picker opens in a new tab, in your Marmind language. If your language isn’t available, the picker uses English.

2. Search, filter and select one or more assets.

3. The picker closes and the selected assets appear in the asset list.

Assets already used in this object are skipped and you see a notice. All other selected assets are added, and the list refreshes automatically.

Upload New Files

1. Click Upload new, then drag and drop your files or click to browse. You can add several files at once.

2. Review the files. In the upload dialog you can:

   • hover over a thumbnail to see a larger preview

   • remove a file from the upload with the trash icon

   • see the number of files at the bottom left (for example 45 files)

3. Resolve duplicates. Marmind compares each file with the assets in Censhare. If duplicates are found, a banner shows: “X duplicate(s) assets were found. Review and continue.” Each file shows its result:

Turn on Show only duplicates to see only the files that need a decision.

4. Add metadata (optional). Set Tags, Category and Relation for each file. To set them for several files at once:

   • Select the files, or click Select all.

   • Choose the values and click Apply.

5. The values are copied to the selected files and the bulk fields are cleared. You can still change values on single files afterwards.

6. Click Upload.

   • If a file fails, it’s marked Upload failed. Click Resume to try again.

   • Click Cancel to discard the upload.

After the upload:

• The files are stored in Censhare, in your default Censhare domain, and Marmind creates a reference to each.

• Censhare generates the thumbnails and previews.

Create a Placeholder

Use a placeholder to plan an asset before the file exists.

• A placeholder asset with no file is also created in Censhare.

• The first file can be uploaded in Marmind or in Censhare. The placeholder then becomes a regular asset of the matching file type. Later versions don’t change the type again.

• Placeholders that Marmind workflows create automatically are also created in Censhare.

View Asset Details

Click an asset to open the asset details.

The Censhare Tab contains all information synced with Censhare:

Versions: The latest version loads immediately and older versions load in the background. A new version added in either system appears in the version history of both.

Open in Censhare: Click Open in Censhare in the asset details toolbar to open the asset in Censhare in a new tab.

In order to learn more about the Asset module in Marmind, visit the articles HERE

Edit an Asset

In Marmind: In the asset details, in the Censhare tab, you can change the asset name, the relation and editable custom fields, and upload a new version. Changes sync to Censhare automatically.

In Censhare: Click Open in Censhare and edit the asset there. Changes sync back to Marmind automatically.

Assets Used in Several Places

If the asset is used in other places in Marmind, you need to confirm before the change is saved. When you upload a new version, you’re asked before the file selector opens.

This asset is used in <x> other places. Your update will be applied everywhere it is used. Do you want to continue?
Confirm · Cancel

If you don’t want to change every usage, upload the file as a new asset instead. The new asset isn’t linked to the existing one.

Whether you can edit an asset in Marmind depends on its Censhare status. See the next section.

Asset Status and Approval

Each asset has two statuses:

The Marmind status stays locked while the asset is still going through the Censhare workflow. Your admin defines in Censhare which steps count as final positive (for example Approved) and final negative (for example Invalid or Expired).

What You Can Do in Marmind

When an Asset Reaches a Final Negative Status

• Past or finished campaigns keep their Marmind status. A campaign counts as finished when its validity period is in the past.

• All other campaigns have their Marmind status reset to the initial status.

• The asset can only be changed in Censhare. Changes made there apply wherever the asset is used.

In Censhare, the asset can always be moved to another workflow step, even after a final status.

Remove an Asset

In Marmind: Deleting an asset removes it only from the current object. The asset stays in Censhare and in any other Marmind objects where it’s used. You see:
“Asset relation to <object> has been removed. To delete the asset completely, please do so in Censhare.”

In Censhare: Deleting an asset removes it from every Marmind object where it was used.

Permissions and Access

If you have access to an asset in Marmind but not in Censhare (for example, no access to its domain):

• The Censhare tab is empty and shows: “Access denied. Contact your MARMIND administrator.”

• The Open in Censhare action is hidden.

• A blocked placeholder image is shown instead of the preview. The asset name is still visible.

❓ FAQs