Marmind - Censhare Integration Overview
📄 Summary: What You’ll Learn in This Article
This article explains how the Marmind - Censhare integration enables streamlined digital asset management by connecting Marmind’s marketing workflows with Censhare’s centralized DAM system. It covers core features such as asset referencing, SSO, metadata sync, and permission control, and provides step-by-step instructions for uploading and managing assets via both platforms.
Key Functionalities
Step-by-step tutorial for uploading Assets
🧑‍🤝‍🧑 Who Should Read This?
This article is most useful for marketing teams, campaign managers, product owners, and digital asset managers who work with both Marmind and Censhare. It’s especially relevant for users responsible for uploading, managing, or referencing assets in Marmind, and for admins or IT staff setting up the integration, permissions, and SSO configuration.
✔️ Prerequisites: What Should You Know Before Getting Started?
Level: Intermediate
Access required: You will only be able to see this option if your company is using the Censhare integrator.
To get the most out of this article, readers should have basic familiarity with Marmind and Censhare and be able to navigate both systems.
Introduction to the Marmind - Censhare Integration
The integration enables access to the Censhare assets from the Marmind UI and synchronizes Asset versions and all metadata which is in the Censhare tab.
You can continue storing, editing, and managing your media assets in Censhare, but use Marmind for advanced campaign planning and monitoring. You will be able to access your media assets stored in Censhare from the Marmind UI and perform some basic operations on them, while staying in the Marmind system.
The Difference between the two systems
There are a few important distinctions to keep in mind when working with both systems:
Asset vs. Object:
In Censhare, everything is treated as an asset.
In Marmind, only media files (e.g. images, PDFs or videos) are called assets - everything else, such as campaigns, is classified as an object.
As a result, only files that are considered assets in both systems will be synchronized, including their metadata.Real-Time Sync:
Asset synchronization works in both directions. No matter which system you use to update an asset, the changes will instantly appear in the other system.Asset Reuse in Marmind:
Media assets are physically stored in Censhare. In Marmind, you only see and use references to these assets. This means a single Censhare asset can be reused multiple times in Marmind.Be Aware of Shared Changes:
Because assets are shared across systems, any update to an asset will affect all places it’s used, so proceed with caution when editing.User Accounts and Permissions:
Marmind and Censhare use separate user accounts for now. Your admin will handle permissions on both sides. However, thanks to SSO (Single Sign-On), you can log into both systems at the same time with a single login.
Censhare Integration Overview
The Marmind x Censhare integration connects Marmind with Censhare’s Digital Asset Management (DAM) system. It enables seamless asset usage in marketing workflows while maintaining a single source of truth in Censhare.
Key Features
Asset Reference Management
Assets are stored in Censhare; Marmind displays references only.
Deleting an asset in Marmind removes the reference, not the original.
Single Sign-On (SSO)
Uses Censhare’s Keycloak for authentication.
One login grants access to both platforms.
Asset Referencing via Asset Picker
Reference Censhare assets into Marmind campaigns/products.
Opens Censhare’s Asset Picker in a new tab.
Asset Upload from Local Device
Uploads go directly to Censhare; Marmind holds a reference.
Ensures centralized storage in Censhare.
Permission Synchronization
Permissions are based on Censhare’s domain system.
Users can only act within their assigned domains.
Users without Censhare permissions are restricted from asset operations, except for viewing asset containers in Marmind and only if they have view asset permissions. In this case the asset preview will be shown with a blocked placeholder image but the asset name will be visible to the user
Duplicate Asset Check
Marmind checks for duplicates before upload. This allows the user to reuse an existing asset (if a duplicate is detected) or create it as a new asset in Censhare.
Asset Versioning
New versions added in Marmind sync to Censhare’s version history.
Metadata & Workflow Synchronization
Asset names can be set up to sync both ways between Marmind and Censhare, so both systems always show the same information.
Everything in the Censhare tab in the asset details is synced between the two systems
Workflow sync between the two systems
Deeplinking
One-click access from Marmind to asset in Censhare.
In case you need more assistance with Censhare, please find the documentation here: Censhare Documentation
Step-by-Step: Uploading assets on Marmind with a Censhare integration
Step 1a: Upload an Asset from Your Local Device
Navigate to the Campaign or Product where you want to upload the asset in Marmind and click on the Asset Module on the left:
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Click the blue “Add asset” button at the top of the page:
A pop-up window will open. There, you can select from which source you want to upload an asset.
The following options interact with Censhare:
Select assets from Censhare: A pop-up window will open and display all assets uploaded to Censhare.
Upload new: Upload an asset via file upload or drag and drop from your computer. The asset will then automatically be uploaded to Censhare, while a reference is automatically created in Marmind (You will see the asset listed in Marmind, but the original resides in Censhare).
Marmind will check for duplicates using file hashcode.
If a duplicate exists, you’ll be notified and can choose to use the existing asset instead:
Click on the “Upload” button.
Step 1b: Upload an Asset from Censhare
Click Import from censhare when managing assets in a campaign.
A new browser tab opens with the censhare Asset Picker.
Search, filter, and select one or more assets.
Selected assets appear in Marmind as references.
Step 2a: Edit Asset in Marmind
Click on the uploaded asset in Marmind to open its preview window.
You’ll be able to update the name.
Changes are saved in Censhare and reflected in the referenced asset in Marmind (if permissions allow). No manual sync is required for changes to reflect in Censhare.
Step 2b: Edit Asset in Censhare
If you want to access the asset in Censhare, open the preview window and simply click on “Open in Censhare” in the top right corner. You will be automatically redirected to the Asset in the Censhare platform.
Any changes you make in Censhare will automatically be synced to Marmind and vice versa.